Guidelines for calculating port fees

1. Port fees shall be calculated on the basis of the ship’s gross tonnage (GT) in accordance with a current international tonnage certificate issued in accordance with the International Convention on Tonnage Measurement of Ships of 1969.

2. For ships possessing a tonnage certificate specifying their gross registered tonnage in BRT, fees shall be calculated on the assumption that 1 BRT = 1 GT.

3. For ships possessing a tonnage certificate expressing its load capacity in DWT it shall be assumed that 1 GT = 3 DWT.

4. If it is not possible to establish the gross capacity of a ship in GT, the port fee shall be calculated on the basis of its capacity as expressed in cubic metres by multiplying the total length, the maximum width, and maximum draught of the ship according to the summer water line in fresh water, rounding up to the nearest full cubic metre, assuming that 1 m3 = 1GT.

5. If the ship’s tonnage certificate gives differing tonnage figures or if the ship has two tonnage certificates, the higher figure will be used as the basis for calculating fees.

6. For tankers with a double bottom and/or separate ballast tanks port fees will be calculated on the basis of the ship’s GT less the capacity of the double bottom and/or separate ballast tanks.

7. Ships carrying out cargo operations in a single journey shall pay one tonnage fee in Police port.

8. Ships entering Police Port and another Oder estuary port in a single journey must pay 50% of the tonnage fee.

9. Ships crossing the Police port area as transit traffic receive a 50% discount on the tonnage fee.

10. The tonnage fee also covers disposal of ship waste in accordance with Police Port regulations (see ‘procedural guidelines for waste reception for ships using quays administered by Police Seaport’, available from the company offices or at www.portpolice.pl).

11. The cost of cargo residue reception shall be negotiated directly between the client and the waste contractor.

Application of the tariff of charges and payment

1. A ship’s obligation to pay fees arises as soon as it makes use of port facilities.

2. Rates specified in the tariff of port charges are given in EUR. Payments in other currencies are calculated according to the exchange rate table of the National Bank of Poland on the basis of the current purchase rate for the day when the ship stops using port facilities.

3. With the consent of Police Seaport Sp. z o.o. payments in other currencies may be calculated according to a different exchange rate.

4. The minimum amount of an invoice is 10 EUR.

5. The type of a ship is established according to the type of its largest cargo load.

6. All fees expressed as a percentage are calculated on the basis of tariff rates.

7. Payment of fees in amounts other than those specified in this tariff of charges requires the consent of Police Seaport.

8. VAT is not included in the port fee rates. VAT shall be added to port fee rates according to the current rate on the day a service is performed.

Obligations of the ship or its agent

1. A ship entering the port, or its agent, is obliged to submit the following documents to Police Seaport:

a. Notification of the ship’s arrival/departure, which should contain the following information:

• the name of the ship, its flag and its call sign,
• the type of ship and its parameters (total length, maximum width, maximum draught in fresh water), the draught of a ship on entering the port,
• the draught of the ship on departure,
• the gross tonnage of the ship (GT),
• the name of the next and last ports of call,
• the amount and type of cargo for loading and/or unloading in the port,
• the name and address of the owner or charterer (depending who is paying the port fees)

b. A document confirming disposal of waste in the last port of call;
c. Notification of waste on the ship before it arrived at the port;
d. Notification of the ship’s hazard rating.

2. The agent of the ship should possess written authority to act on behalf of the owner or charterer. The agent is obliged to produce the authorising document on request of Police Seaport.

3. The agent of the ship is obliged to ensure that all due payments are made to Police Seaport before it leaves the port.

4. Payments due to Police Seaport should be made immediately on receipt of the relevant invoice, and no later than 14 days from the date the invoice was issued. If this time limit is exceeded statutory interest will be charged.

Exemption from port fees

Ships entering the port shall be exempt from port fees provided they give notification of the purpose of their entry and do not engage in commercial transactions. Purposes qualifying for exemption:

• to obtain information or receive orders, with an intention to leave the port within 48 hours
• to allow a sick crew member or passenger to receive medical treatment, or to unload a corpse
• to shelter from bad weather
• an official visit
• also subject to exemption are ships belonging to the navy, coast guard, police, customs, the Marine Academy, sports ships, and sailing ships entering the port to take part in events organised by the port city
• port ships and fishing cutters and boats belonging to local owners

Liability

Police Seaport is not liable for:

• damage and/or loss caused by natural disasters or other acts of God, or as a result of strikes, lock-outs or similar actions carried out by its employees and/or contractors
• financial losses resulting from the administration or operations of the national government, local government or judicial bodies
• damage caused in the course of providing assistance, where this was necessitated by a threat to the port’s security
• consequences of inaccurate information being submitted by a ship or its agent.

Table of tonnage and mooring fees for sea-going ships
(This tariff of charges is effective from 01.11.2024)

Notes:

1. Ships carrying containers only, regardless of their type, shall be considered to be containers ships.
2. Passenger ships with gross tonnage exceeding 50,000 GT shall be considered as having tonnage of 50,000 GT for the purposes of fee calculation.
3. The gross tonnage (GT) of a push or towing train shall be calculated by adding the gross tonnage of the tug or pusher to that of the ships being towed or pushed.
4. Car carriers with gross tonnage exceeding 40,000 GT shall be considered as having tonnage of 40,000 GT for the purposes of fee calculation.
5. Ships entering the port for repair work, disassembly, to obtain supplies of fuel, food, or equipment, to change crews, or to dispose of waste shall pay 25% of the tonnage fee.
6. Ships entering the port for a stopover and not engaging in any commercial transactions shall pay 25% of the tonnage fee.

Table of tonnage and mooring fees for liner ships

Notes:

The term ‘a week’ refers to the period beginning at 00.00 on Monday and ending at 24.00 on Sunday.
The term ‘liner ships’ refers to regular shipping traffic between Police Port and other ports agreed between Police Seaport and the owner/operator.

Table of tonnage and mooring fees for inshore and inland shipping

Tonnage fees

Cargo ships up to 1,000 GT – 0.17 PLN/1GT
Cargo ships over 1,000 GT – 0.26 PLN/1GT

Passenger ships up to 1,000 GT – 0.26 PLN/1GT
Passenger ships over 1,000 GT – 0.35 PLN/1GT

Mooring fees

Ships up to 1,000 GT – 0.13 PLN/1GT
Ships over 1,000 GT – 0.17 PLN/1GT
Ship owners may negotiate annual tonnage and mooring fees with Police Seaport. The annual fee is calculated by multiplying the single entry rate by 20.

Table of passenger fees

Passenger ships and other sea-going ships with tonnage over 1000 GT – 1.00 PLN/passenger
Ferries and sea-going passenger/cargo ships – 4.33 PLN/passenger
Passenger ships and other sea-going ships with tonnage under 1000 GT – 4.12 PLN/passenger
Passenger ships and other inshore ships – 1.08 PLN/passenger

Passenger fees for sea-going ships are calculated on the basis of the number of passengers listed on the passenger manifest.

Passenger fees for inshore ships are calculated on the basis of information supplied by the captain of the ship.

Fees for services performed by Police Seaport Sp. z o.o.
1. Fee for making use of a fire-fighting ship – PLN 585.00 for every hour commenced (from the time it sets sail to the time of its return).

2. Fee for using anti-spill barriers – EUR 4290.00 for every 24-hour period commenced.

3. All other fees payable to Police Seaport not mentioned in this tariff of charges shall be established in separate contracts between Police Seaport and the client..

For services performed on non-working days the following surcharges shall be added to the relevant rates

a) for services performed on a free Saturday – 80%
b) for services performed on a Sunday or Bank Holiday – 100%
c) for services performed on national holidays – 150%

(the following are considered national holidays: New Year, the First Day of Easter, 3rd of May celebrations, Christmas Eve from 14.00, the first day of Christmas, New Year’s Eve from 14.00)

Other fees

Contributions to the sailors’ social and cultural fund: In accordance with directive No.138 of the International Labour Organisation a charge of 0.02 PLN/1GT shall be collected. The charge shall not exceed 345.00 PLN